Headcount, Inc. ("Headcount", "us", "we", or "our") operates the www.useheadcount.com website (the “Site”) and provides an international payroll service (the "Service"), which is available through the Site.
While accessing our Site and/or using our Service, we collect and store certain information about you. Some of this information can be used on its own or in combination with other information with other information to identify you ("Personal Information"). Below is a list of types of Personal Information that we may collect and use when you apply for, or use any of our products or services.
Type of personal information
Your name, addresses, e-mail addresses, phone numbers and other ways in which to contact you
Payment card number, expiration date, security code and billing address.
Details about the transactions you carry out and the payments to and from your accounts with us
Details about the products or services we provide to you
Data we get about where you are. This may come from your mobile phone or the place where you connect a computer to the internet. It may also include locations where you used your card.
Details about how you use our Services and Site
Details on the devices and technology you use
What we learn about you from communications between us.
Public and third-party records
Details about you that are in public records and information about you that is publicly available on the internet. We also collect information about you which we receive from other companies, such as (without limitation) credit reference or fraud protection agencies (see below for more information).
Other data about how you use our products and services
Details about you that are stored in documents in different formats, or copies of them. This could include things like (without limitation) your passport, driver’s licence, photographs or birth certificate.
Any permissions, consents or preferences that you give us
We may collect personal information about you or your businesses from any of these sources:
Third party cookies: We may use various social media and other third party features on our website including like button from Facebook, follow button from Twitter), Plus +1 button from Google, Pin It button from Pinterest, share / follow button from LinkedIn, embed button from YouTube, Intercom, Logrocket, Sentry, Calendly, Paypal, Braintree, and Stripe. These features may involve the relevant companies using cookies or linking your visit with cookies previously placed by them on your computer in order for them to collect information relating to your visit to our website or your interaction with their services or otherwise. Click the links shown above for further information about the specific features and those companies’ cookie/privacy practices generally as well as to opt out where this is possible.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. The Help feature on most browsers provides information on how to accept cookies, disable cookies or to notify you when receiving a new cookie.
If you do not accept cookies, you may not be able to use some features of our Service and we recommend that you leave them turned on.
Below is a list of the ways that we may use your personal information and our reasons for doing so:
What we use your personal information for
Improving our business
Marketing and events-related communications
Managing our operations
Crime prevention and managing risks
We may contact you with newsletters and other marketing information that may be of interest to you. You may opt out of receiving any, or all, of these marketing communications from us by following the unsubscribe link or instructions provided in any email we send or by contacting us. Please note that we may still send you transactional or administrative messages related to the Service even after you have opted out of receiving marketing communications.
We will only share your information with the third parties listed below for the purposes described above in the “Use of Your Information” Section, unless otherwise noted at the point of collection:
We will keep your personal information as long as you are a User of Headcount.
We may keep your personal information for up to 10 years after you stop being a customer. The reasons we may do this are:
The security of your Personal Information is important to us. However, please be aware that no method of transmission over the internet, or method of electronic storage is 100% secure and we are unable to guarantee the absolute security of the Personal Information we have collected from you. You are also a key stakeholder in making sure that your Personal Information is protected. If you become aware of any breach of security or privacy, please contact us immediately.
We do not knowingly collect Personal Information from Children under 13. If you are a parent or guardian and you learn that your Children have provided us with Personal Information, please contact us. If we become aware that we have collected Personal Information from a child under age 13 without verifiable parental consent, we will take steps to remove that information from our servers.
This section provides additional details about the personal information we collect about California consumers as well as the rights of California consumers under the California Consumer Privacy Act (CCPA).
California residents that have an established business relationship with us can request a notice disclosing the categories of Personal Information we have shared with third parties during the preceding calendar year for the third parties’ direct marketing purposes. To make such a request from us, if entitled, please use the contact information listed below.
Your CCPA Rights and Choices. As a California consumer and subject to certain limitations under the CCPA, you have choices regarding our use and disclosure of your personal information:
Non-discrimination. The CCPA provides that you may not be discriminated against for exercising these rights.
Your browser may offer you a “Do Not Track” option, which allows you to signal to operators of websites and web applications and Service that you do not wish such operators to track certain of your online activities over time and/or across different websites. We do not support Do Not Track requests at this time.
To submit a request to exercise any of the rights described above, you may contact Headcount at firstname.lastname@example.org We may need to verify your identity before responding to your request, such as verifying that the email address from which you send the request matches your email address that we have on file. Authentication based on a government-issued and valid identification document may be required.
If you have questions or concerns regarding privacy using our Service, please contact us at: email@example.com
We collect, process, use and are responsible for certain personal information about you. When we do so, we are regulated under the General Data Protection Regulation (EU) 2016/679 (GDPR) which applies across the European Union and EEA (including in the UK), and the Data Protection Act 2018 (together with the DPA).
When transferring data from the European Union, the European Economic Area, and Switzerland, Headcount relies upon a variety of legal mechanisms, including contracts with our Users.
Under applicable EU regulation, as of May 25, 2018 you may have some or all of the following rights in respect of your personal information:
In addition to the above, you have the right to lodge a complaint with a supervisory authority for data protection. You also have the right to withdraw your consent to the processing of your information at any time. We may ask you for additional data to confirm your identity and for security purposes, before disclosing data requested to you. We reserve the right to charge a fee where permitted by law. We may also decline to process requests that jeopardize the privacy of others, are extremely impractical, or would cause us to take any action that is not permissible under applicable laws. Additionally, as permitted by applicable laws, we may need to retain certain personal information for a limited period of time for record-keeping, accounting and fraud prevention purposes.